Scheduling for retail and supermarkets

Stores always covered, weekends and holidays shared out fairly, part-time contracts and preferences respected.

Everyday challenges

What makes shift planning hard in your sector.

Long opening hours

Stores open seven days a week, often on holidays too: covering every slot is complicated.

Lots of part-timers

Different contracts and hour budgets turn the schedule into a tricky puzzle.

Sundays and holidays

Who works Sundays and who works Christmas is the first source of discontent in store.

Many stores

Each store builds its schedule its own way, with no overall view.

What Oravis does for you

All of this is available today.

Guaranteed coverage

Every opening slot covered with the minimum number of people you set, day by day.

Part-time and mixed contracts

Full-time, part-time and contracts with different hour budgets share the same schedule: everyone works the hours they are due.

Fair nights, weekends and holidays

The heaviest shifts are shared out with the same criterion for everyone, taking previous months into account too: no favouritism, no back-room deals.

Prioritized preferences

Each person states the shifts or time slots they prefer or want to avoid, with a priority. Oravis gives more weight to the ones that matter most.

Many sites, one tool

Each store is a team with its own shifts, all managed from a single tool.

Verified shift swaps

Colleagues propose swaps to each other in Oravis; every swap is checked against rest periods and constraints before it is approved.

Sudden absences

A last-minute sick call? Oravis proposes the replacement that changes the fewest shifts, without touching anyone already on duty. You confirm.

Hour bank

Each person's hour credit and debit is calculated at month end and carried over automatically to the next month.
Example

A chain of four supermarkets

Eighty staff across tills, counters and shelves, many part-time, rotating Sunday openings and holidays to cover.

  • Everyone works the hours of their own contract
  • Sundays and holidays shared with the same criterion
  • Staff preferences make it into the schedule
  • Each store has its own schedule, in a single tool
Early Adopter Program

Let’s build it together

Your sector has specific needs. With the first partners in each sector we design and build the missing features around their real needs.

  • Staffing needs calculated from receipts and expected footfall
  • Seasonal peaks: sales, Christmas, promotions
  • Labour cost control while planning

Join the Early Adopter Program: priority access to new releases, features built around your needs and better terms.

Apply for your companyDiscover the program

Frequently asked questions

The questions we are asked most often.

What happens if someone is absent at the last minute?

Oravis finds the shifts left uncovered and proposes the solution that changes the fewest shifts, preferring changes on days further away and without touching anyone already on duty. You can decide the maximum number of changes you accept. The proposal is applied only when you confirm it.

How do you ensure compliance with the law and the collective agreement?

Oravis automatically applies the working-time limits you configure from your labour law and collective agreement: minimum rest between shifts (for example the 11 consecutive hours required by the EU Working Time Directive), the maximum number of consecutive working days, each person's contract hours and the rules on shift sequences, such as never going from a night straight into a morning. Every generated schedule is compliant by design.

Where is the data hosted?

On servers in Italy, within the EU, and it is processed in compliance with the GDPR. Each organization has its own dedicated instance, separate from other customers. On request, Oravis can also be installed on your own servers (on-premise).

Does Oravis integrate with payroll and time clocks?

Today you can export the schedule to Excel, PDF and iCal. Export to the main payroll software and connection to time and attendance systems are on the roadmap: if you need them, get in touch and we will design them together around your needs.

Ready for smarter shift scheduling?

Tell us what you need: we will show you how Oravis algorithms can generate a schedule tailored to your organization.

Contact us