Scheduling for hospitals and clinics

24/7 wards, experienced staff always on shift, nights shared out fairly: the ward roster, generated automatically.

Everyday challenges

What makes shift planning hard in your sector.

Complex wards

Dozens of staff, several shift types and different skills: building the roster by hand is a puzzle.

Experienced staff on every shift

Every shift needs at least one experienced professional, and new hires need someone to shadow.

Fatigue and turnover

Badly distributed nights and skipped rest wear staff out and push them to leave.

Last-minute surprises

A sick call the night before gets solved with a flurry of calls and messages, often leaving everyone unhappy.

What Oravis does for you

All of this is available today.

Guaranteed coverage

Every shift on every ward covered with the minimum number of professionals you set.

Skills per shift

Each shift can require specific skills and a minimum number of experienced professionals.

Shadowing for new hires

New staff follow their mentor’s shifts, with a backup mentor when the first is on leave.

Managers across wards

A coordinator who covers shifts on another ward joins that ward’s planning for the period you set.

Rest periods and working-time law

Minimum rest between shifts, a cap on consecutive working days and contract hours are respected by design, configured on the rules of your labour law and collective agreement.

Fair nights, weekends and holidays

The heaviest shifts are shared out with the same criterion for everyone, taking previous months into account too: no favouritism, no back-room deals.

Prioritized preferences

Each person states the shifts or time slots they prefer or want to avoid, with a priority. Oravis gives more weight to the ones that matter most.

Sudden absences

A last-minute sick call? Oravis proposes the replacement that changes the fewest shifts, without touching anyone already on duty. You confirm.

Sensitive data protected

Health-related data is treated as special-category data (GDPR Art. 9): only HR and the person concerned can see it, and every access is logged.
Example

A 45-person medical ward

Nurses and care assistants on three shifts, at least one experienced nurse per shift, two new hires shadowing and a coordinator who also covers the next ward.

  • Every shift always has its experienced professional
  • New hires follow their mentor’s shifts
  • The coordinator’s leave applies to the neighbouring ward too
  • Nights are shared fairly, previous months included
Early Adopter Program

Let’s build it together

Your sector has specific needs. With the first partners in each sector we design and build the missing features around their real needs.

  • On-call rota management
  • Hours export to your payroll software
  • Connection to your time and attendance system

Join the Early Adopter Program: priority access to new releases, features built around your needs and better terms.

Apply for your companyDiscover the program

Frequently asked questions

The questions we are asked most often.

What happens if someone is absent at the last minute?

Oravis finds the shifts left uncovered and proposes the solution that changes the fewest shifts, preferring changes on days further away and without touching anyone already on duty. You can decide the maximum number of changes you accept. The proposal is applied only when you confirm it.

How do you ensure compliance with the law and the collective agreement?

Oravis automatically applies the working-time limits you configure from your labour law and collective agreement: minimum rest between shifts (for example the 11 consecutive hours required by the EU Working Time Directive), the maximum number of consecutive working days, each person's contract hours and the rules on shift sequences, such as never going from a night straight into a morning. Every generated schedule is compliant by design.

Where is the data hosted?

On servers in Italy, within the EU, and it is processed in compliance with the GDPR. Each organization has its own dedicated instance, separate from other customers. On request, Oravis can also be installed on your own servers (on-premise).

Does Oravis integrate with payroll and time clocks?

Today you can export the schedule to Excel, PDF and iCal. Export to the main payroll software and connection to time and attendance systems are on the roadmap: if you need them, get in touch and we will design them together around your needs.

Ready for smarter shift scheduling?

Tell us what you need: we will show you how Oravis algorithms can generate a schedule tailored to your organization.

Contact us