Scheduling for restaurants and hotels

Dining room, kitchen and front desk always covered, weekends shared out fairly, swaps between colleagues without the chaos.

Everyday challenges

What makes shift planning hard in your sector.

Weekends and holidays

The busiest days are exactly the ones everybody would like to have off.

Different roles

Cooks, waiters, receptionists: every shift needs the right mix of people.

Constant swaps

Swaps between colleagues go through chats and phone calls, and nobody knows who is working when anymore.

Rest periods at risk

Closing late at night and opening in the morning: the minimum rest is easily skipped.

What Oravis does for you

All of this is available today.

Guaranteed coverage

Every shift covered with the minimum number of people you set, for each day of the week.

Skills per shift

Each shift can require specific skills, such as kitchen or front desk.

Rest periods and working-time law

Minimum rest between shifts, a cap on consecutive working days and contract hours are respected by design, configured on the rules of your labour law and collective agreement.

Fair nights, weekends and holidays

The heaviest shifts are shared out with the same criterion for everyone, taking previous months into account too: no favouritism, no back-room deals.

Part-time and mixed contracts

Full-time, part-time and contracts with different hour budgets share the same schedule: everyone works the hours they are due.

Prioritized preferences

Each person states the shifts or time slots they prefer or want to avoid, with a priority. Oravis gives more weight to the ones that matter most.

Verified shift swaps

Colleagues propose swaps to each other in Oravis; every swap is checked against rest periods and constraints before it is approved.

Personal calendar

Everyone syncs their shifts with their phone calendar and gets an email each time a schedule is published.
Example

A hotel with a restaurant

Twenty-five people across front desk, dining room and kitchen, service seven days a week, weekends always full.

  • Every shift has the people it needs
  • Rest between closing and opening is always respected
  • Weekends are shared out fairly
  • Swaps go through Oravis, not the group chat
Early Adopter Program

Let’s build it together

Your sector has specific needs. With the first partners in each sector we design and build the missing features around their real needs.

  • Seasonal staff and contracts
  • Split shifts (lunch and dinner)
  • Staffing needs calculated from bookings and room occupancy

Join the Early Adopter Program: priority access to new releases, features built around your needs and better terms.

Apply for your companyDiscover the program

Frequently asked questions

The questions we are asked most often.

What happens if someone is absent at the last minute?

Oravis finds the shifts left uncovered and proposes the solution that changes the fewest shifts, preferring changes on days further away and without touching anyone already on duty. You can decide the maximum number of changes you accept. The proposal is applied only when you confirm it.

How do you ensure compliance with the law and the collective agreement?

Oravis automatically applies the working-time limits you configure from your labour law and collective agreement: minimum rest between shifts (for example the 11 consecutive hours required by the EU Working Time Directive), the maximum number of consecutive working days, each person's contract hours and the rules on shift sequences, such as never going from a night straight into a morning. Every generated schedule is compliant by design.

Where is the data hosted?

On servers in Italy, within the EU, and it is processed in compliance with the GDPR. Each organization has its own dedicated instance, separate from other customers. On request, Oravis can also be installed on your own servers (on-premise).

Does Oravis integrate with payroll and time clocks?

Today you can export the schedule to Excel, PDF and iCal. Export to the main payroll software and connection to time and attendance systems are on the roadmap: if you need them, get in touch and we will design them together around your needs.

Ready for smarter shift scheduling?

Tell us what you need: we will show you how Oravis algorithms can generate a schedule tailored to your organization.

Contact us