Scheduling for security services

Posts covered day and night, the right licences on every shift, rest periods always respected.

Everyday challenges

What makes shift planning hard in your sector.

24/7 posts

An uncovered post is a service not delivered and an unhappy client.

Different licences

Not everyone can cover every service: you need the right qualifications in the right place.

Many sites, few planners

Planning shifts across several clients and sites by hand leads to mistakes and overlaps.

Nights and holidays

They are the norm in the industry: distributing them badly wears staff out.

What Oravis does for you

All of this is available today.

Guaranteed coverage

Every post covered with the minimum number of guards you set, shift by shift.

Skills per shift

Each shift can require specific licences and a minimum number of experienced guards.

Many sites, one tool

Each site or client is a team with its own shifts and rules, all managed from a single tool.

Rest periods and working-time law

Minimum rest between shifts, a cap on consecutive working days and contract hours are respected by design, configured on the rules of your labour law and collective agreement.

Fair nights, weekends and holidays

The heaviest shifts are shared out with the same criterion for everyone, taking previous months into account too: no favouritism, no back-room deals.

Sudden absences

A last-minute sick call? Oravis proposes the replacement that changes the fewest shifts, without touching anyone already on duty. You confirm.

Verified shift swaps

Colleagues propose swaps to each other in Oravis; every swap is checked against rest periods and constraints before it is approved.

Hour bank

Each person's hour credit and debit is calculated at month end and carried over automatically to the next month.
Example

A company with five sites

Thirty guards across five sites, 24/7 posts and daytime services, some services reserved for staff holding a specific licence.

  • Each site has its own schedule and rules
  • Restricted services go only to licensed staff
  • Nights and holidays shared with the same criterion
  • An absence is fixed without upending everyone else’s shifts
Early Adopter Program

Let’s build it together

Your sector has specific needs. With the first partners in each sector we design and build the missing features around their real needs.

  • Licence and permit expiry dates that block assignment
  • Rules specific to your industry’s collective agreement
  • Moving guards between sites within the same month

Join the Early Adopter Program: priority access to new releases, features built around your needs and better terms.

Apply for your companyDiscover the program

Frequently asked questions

The questions we are asked most often.

What happens if someone is absent at the last minute?

Oravis finds the shifts left uncovered and proposes the solution that changes the fewest shifts, preferring changes on days further away and without touching anyone already on duty. You can decide the maximum number of changes you accept. The proposal is applied only when you confirm it.

How do you ensure compliance with the law and the collective agreement?

Oravis automatically applies the working-time limits you configure from your labour law and collective agreement: minimum rest between shifts (for example the 11 consecutive hours required by the EU Working Time Directive), the maximum number of consecutive working days, each person's contract hours and the rules on shift sequences, such as never going from a night straight into a morning. Every generated schedule is compliant by design.

Where is the data hosted?

On servers in Italy, within the EU, and it is processed in compliance with the GDPR. Each organization has its own dedicated instance, separate from other customers. On request, Oravis can also be installed on your own servers (on-premise).

Does Oravis integrate with payroll and time clocks?

Today you can export the schedule to Excel, PDF and iCal. Export to the main payroll software and connection to time and attendance systems are on the roadmap: if you need them, get in touch and we will design them together around your needs.

Ready for smarter shift scheduling?

Tell us what you need: we will show you how Oravis algorithms can generate a schedule tailored to your organization.

Contact us