Scheduling for care homes and nursing homes

The 24/7 roster of nurses and care assistants, generated automatically: compliant with the law, fair to the team, ready for the unexpected.

Everyday challenges

What makes shift planning hard in your sector.

Hours lost in Excel

The coordinator spends days building the monthly roster, and a single absence means starting over.

Contested nights and weekends

Who does the most nights, who works Christmas: without a visible criterion, tensions build up in the team every month.

Rest periods at risk

A Night followed by a Morning easily slips through by hand, and a rest violation is a legal risk.

Staff shortages

With lean teams, every uncovered shift weighs on the residents and on the colleagues left on duty.

What Oravis does for you

All of this is available today.

Guaranteed coverage

Morning, afternoon and night covered every day, with the minimum number of nurses and care assistants you set for each shift.

Skills per shift

Each shift can require specific skills and a minimum number of experienced staff, so no shift is left without key people.

Shadowing for new hires

New staff follow their mentor’s shifts without being counted towards minimum coverage.

Night sequences

Forbid the sequences you don’t want, such as Night → Morning. A day off also protects the night shift of the evening before, which ends that morning.

Sensitive data protected

Health-related data, such as disability or caregiver leave entitlements, is treated as special-category data (GDPR Art. 9): only HR and the person concerned can see it, and every access is logged.

Fair nights, weekends and holidays

The heaviest shifts are shared out with the same criterion for everyone, taking previous months into account too: no favouritism, no back-room deals.

Prioritized preferences

Each person states the shifts or time slots they prefer or want to avoid, with a priority. Oravis gives more weight to the ones that matter most.

Sudden absences

A last-minute sick call? Oravis proposes the replacement that changes the fewest shifts, without touching anyone already on duty. You confirm.

Hour bank

Each person's hour credit and debit is calculated at month end and carried over automatically to the next month.
Example

A 60-bed care home

Thirty nurses and care assistants, three shifts a day, two staff with protected-leave entitlements and one new hire being onboarded. Mid-month a nurse is off sick for a week.

  • The monthly roster is generated automatically, already compliant with rest rules
  • Nights and weekends are shared with the same criterion for everyone
  • The new hire follows their mentor’s shifts without weighing on coverage
  • For the sick leave, Oravis proposes the replacement that affects the fewest colleagues
Early Adopter Program

Let’s build it together

Your sector has specific needs. With the first partners in each sector we design and build the missing features around their real needs.

  • Care-hours reports required by regulators and accreditation bodies
  • Hours export to your payroll software
  • Connection to your time and attendance system

Join the Early Adopter Program: priority access to new releases, features built around your needs and better terms.

Apply for your companyDiscover the program

Frequently asked questions

The questions we are asked most often.

What happens if someone is absent at the last minute?

Oravis finds the shifts left uncovered and proposes the solution that changes the fewest shifts, preferring changes on days further away and without touching anyone already on duty. You can decide the maximum number of changes you accept. The proposal is applied only when you confirm it.

How do you ensure compliance with the law and the collective agreement?

Oravis automatically applies the working-time limits you configure from your labour law and collective agreement: minimum rest between shifts (for example the 11 consecutive hours required by the EU Working Time Directive), the maximum number of consecutive working days, each person's contract hours and the rules on shift sequences, such as never going from a night straight into a morning. Every generated schedule is compliant by design.

Where is the data hosted?

On servers in Italy, within the EU, and it is processed in compliance with the GDPR. Each organization has its own dedicated instance, separate from other customers. On request, Oravis can also be installed on your own servers (on-premise).

Does Oravis integrate with payroll and time clocks?

Today you can export the schedule to Excel, PDF and iCal. Export to the main payroll software and connection to time and attendance systems are on the roadmap: if you need them, get in touch and we will design them together around your needs.

Ready for smarter shift scheduling?

Tell us what you need: we will show you how Oravis algorithms can generate a schedule tailored to your organization.

Contact us